Guidelines for construction
22. – 23. May 2024, Oulu
Outlines for construction
Please, acquaint yourself also with the General Terms of Participation! In addition to what is mentioned about constructing of the stands in the General Terms of Participation, which is attached to the exhibition contract, we want to stress these following instructions.
Mon 20.5. 8:00-22:00
Tue 21.5. 8:00-22:00
If you have ordered a package stand from us or Expotec Oy, it will be ready for you at 21st of May at 10 am.
Exhibition’s opening hours:
Wed 22.5. 9:00-17:00
Thu 23.5. 9:00-16:00
Exhibitor’s maintenance time before the event days is at 8:00-9:00
Thu 23.5. 17:00-22:00 (Dismantling can be started only when fairs are closed)
Fri 24.5. 8:00-16:00
Building outdoor areas:
Tue 21.5. 8:00-22:00
Dismantling outdoor areas:
Thu 23.5. 17:00-22:00
Additional constructing time:
There is no possibility for pre-constructing time in the event. Additional constructing time (Mon 20th May 10 pm-8 am, Tue 21th May 10 pm-8 am) costs 300 € + VAT. / hour. The price is per constructor.
Information about additional constructing time, stands that will be built, the number of constructing staff and structures delivered before-hand is needed three weeks before the event.
If the need of additional constructing time is not informed three weeks before the event and the official constructing time will due, it must be informed on the spot to Erkki Koski, before the official construction time ends, tel. +358 40 141 8466.
CLEANING: GENERAL CLEANING OF THE EXHIBITION AREA
The exhibition organizer has arranged the general cleaning, which includes the cleaning of the hallways. The exhibitors are responsible for keeping their stands clean before and during the exhibition. Please, order cleaning separately. If the tartan floor coating will get dirty or harmed by the exhibitor, will he/she be responsible to pay the cleaning costs.
The exhibitor is obliged to remove the construction waste from stand and hallway(s) next to the stand to garbage platforms and refuse sacks.
- cardboards to platforms reserved for them
- bright plastic to containers reserved for it
- other carbage to waste cans
- wood waste must be removed to a certain separate platform
Removal of plastic cover from the carpet
Please note that removal of plastic cover from the carpet is a duty of the stand constructor, if the package stand is ordered from Expomark. In other cases, you can order removal of plastic cover from cleaning service provider or constructor of stand.
The consignments to Oulu hall can be addressed:
Exhibitor’s name and stand number
Pohjoinen Teollisuus 2024 / Northern Industry / Ouluhalli
The consignments can be delivered to the exhibition area at the earliest on first constructing day. The exhibitor delivers showpieces to the exhibition area at own expense. The exhibitor is liable to take care of the receiving, dismantling, storing, and transporting their own consignments to the exhibition stands. Also, they are liable to return consignments. The organizers of the fair cannot sign the consignments to be received on behalf of the exhibitor. Suomen Event Logistics receives all shipments sent to the event, that aren’t received by the exhibitors’ staff. The service is chargeable.
Contact: David Palomo, Tel. +358 50 430 7082
DRIVING IN THE HALL
Car-driving in the hall is forbidden due to lack of space. Note! If your fair stand includes heavy exhibits, you must arrange permission with exhibition organizer to bring them into Oulu hall at least two weeks before the event. Contact: firstname.lastname@example.org Tel. +358 40 141 8466.
NOTE! Constructors’ trucks and other big vehicles must be moved away from the parking space for the duration of the exhibition days!
Both day and night-time electricity connections and other electric installations on the exhibition area will be made by Messusähkö Oy. When ordering for electricity, the exhibitor needs to consider the total usage of electricity of the stand. Order electricity to your stand via order form. A placement drawing of the electrical equipment must be attached to the order of electricity supply. Here you can find few examples of usage of electricity of some electric equipment:
|Regular coffee maker
|Double coffee maker
|Fridge 150 l
|0,4 k W + off-peak electricity
There is no certified network in the Oulu hall’s electricity network. If there are some equipment on the exhibitor’s stand that need constant electricity supply, such as computers, refrigerators or others, it is possible to order night-time electricity in addition to the daytime electricity, which means that the electricity will not be cut out for the night at that stand. All electrical equipment brought to the standby the exhibitor or the builder must be safe according to electrical regulations of Finland. Exhibitor is always responsible for the possible damage or cost if electrical equipment is installed by other party than the electrical contractor. Please note that on the last event day electricity will be cut off from the stands at 16:30.
The use of open fire is forbidden. Concept of open fire contains also equipment with open flames, such as gas cookers, gas rings, candles and others which are forbidden. Work performances like welding, flame cutting or other similar performance, which causes sparking, need always a permission from fire authority. The permission must apply at least 30 days before the event from Rescue Department of Oulu. Stand’s design pictures, technical information concerning work performance and person’s information who execute fire work performances, are needed for permission application as attachments. There is no permanent place to perform fire works and therefore the permission is always needed.
Fire department of Pohjois-Pohjanmaa
Fire inspector on duty: Tel. +358 8 669 2010 (Mon-Fri 8.30-15.30), email: email@example.com
Fair organizer must also be informed of the permission for fire performances in advance at least 30 days before the event, firstname.lastname@example.org, tel. +358 40 141 8466
FLOOR COATINGS AND MAXIMUM LOADING OF THE FLOOR
The floor in Oulu Hall is concrete and locally soft Novotal-coating. The exhibitor must cover the whole stand with a carpet. The carpet material must be fireproof (class L). It is forbidden to put carpet tapes on the floor. The exhibitor must in advance inform the exhibition organizer of heavy exhibits and their weight/m2, email@example.com, +358 40 141 8466. To avoid sinking of the floors broad and durable mats (min. 20×20 cm) must be put under thin, narrow, sharp, and heavy exhibits. Mats that even out the weight distribution must also be put under car tires.
HEIGHT OF THE HALL
The ceiling of Oulu hall is curvy. The hall is surrounded by an advertising frame 0.5 m from the wall. Below that frame, the free height is 2 m, after which the height starts to increase from about 3 m and in the middle of the hall the height is 20 m.
HVAC-SERVICES, VENTILATION ENGINEERING AND COMPRESSED AIR
HVAC-Services, ventilation engineering and compressed air can be ordered from Are Oy.
Contact: Are Oy, Jani Oksala, Tel: +358 50 5905 248, firstname.lastname@example.org
NOTE! All HVAC orders through contact above. Products are not in eShop.
LOGISTICS SERVICES, STORAGE FOR CRATES
Inside the hall there are small transport trailers, which can be borrowed for transportating smaller consignments. The storage area for crates during the exhibition and the truck service, which is liable to charge, available for lifting and transportation of heavy loads of exhibits, has to be ordered in advance from Suomen Event Logistics Oy. Suomen Event Logistics will take care off:
- Transportation, forwarding, lifting and shifting services
- Stowage and restoring of empty crates (there is no stowage space in Oulu hall)
- Services on the exhibition premises
Contact: Suomen Event Logistics Oy, David Palomo, Tel: +358 50 4307 082, david.@suomeneventlogistics.com
Considerations regarding dismantling stands!
Please notify David Palomo of the consignments to be picked up by the transport companies by 10:00 on the last day of unloading. Suomen Event Logistics Oy will transfer all shipments that have not been picked up to the terminal of its transport partner in Oulu at 16:00.
If you leave consignments for pickup by carries, remember to inform David Palomo at the latest on the last dismantling day by 10 am. Suomen Event Logistics Oy will move all the consignments which pickup has not been informed to its transport partner’s terminal in Oulu at 16:00. This ensures that there are no irrelevant goods in Oulu hall at the end of dismantling time at 20:00. The costs of the transfer will be charged from the exhibitor.
Exhibitors who are using carrier services must inform following information in advance:
- Exhibitor’s company ans stand number
- A carrier firm, from whom the trasportation has beern ordered
- The number of waybill or order number
- Estimates freight
- Arranged pickup time
Consignments which left unannounced are collectible from:
Kaukokiito Oy / [Exhibitor’s company]
Return Northern Industry 202
Pre-announced consignments which other carrier firms have not picked up as agreed, will be arranged joint transportation to terminal mentioned above as affordable as possible.
PAINTING IN THE EXHIBITION HALLS
If there will be painting works performed in exhibition area, the floor and environment must be protected. The painting equipment can be washed in the cleaning space, next to the Exhibition Office. Washing the painting equipment is forbidden in WC’s. The exhibitor is responsible for disposal of paint waste, empty containers, and equipment.
THE RAISING OF THE STAND
The standard and the minimum height of the stands is 250 cm. All construction and decoration solutions that go beyond this must be approved in advance by the trade fair organizer. If the wall constructions or the decoration ornaments of the stand exceed 250 cm, the raising will be considered as additional advertising space and it will be charged 500 €+ VAT. This rule does not apply to exhibits if they don’t contain product or company advertising. A construction exceeding the standard height of the partition wall may not be closer than 1 m from the boundary of the closest stand. In case if constructions are too near the neighbor stand, exhibitor must ask neighbor’s permission for higher construction. The stand drawings must be sent to the exhibition organizer in advance – latest 30 days before the event to email@example.com
SOUND SYSTEM ON THE STAND
If you have sound systems on the stand, please inform Creative Technology Finland about that, firstname.lastname@example.org
By informing about sound system we get assurance that wireless microphones frequencies work seamlessly for everyone.
The drawings of a two-floor stand must be accepted in advance by the local construction authorities. If people spend time on the 2nd floor, that area must be equipped with handrails (minimum height 1 m). The second-floor area is charged with additional payment by according to agreement or at least 500€ + VAT.
City of Oulu, Building Control Department
On-call construction engineer
tel. +358 8 558 43500, email@example.com
The drawings must also be delivered to the exhibition organizer not later than one month before event to firstname.lastname@example.org
VEHICLES AS EXHIBITS
The petrol tanks of vehicles as exhibits must be as empty as possible of petrol and the conductor rails of the accumulator must be disconnected. You must ensure that the power is switched off from the main switch or the batteries. The exhibitor should also ensure that no oil or other such liquids leak on the floor coating. If presenting vehicles as exhibits needs using the vehicle or it’s accessories, the permission from the fire authorities is needed at least 30 day before the fair. If there are vehicles as exhibits outside on the exhibition area (pavement), the exhibitor must ensure that no oil etc. leaks on the pavement. Exhibitor is always responsible in the problem situation.
WALL AND CEILING CONSTRUCTIONS OF THE STAND
Each stand must have its own wall constructions. The exhibitor is not allowed to use neighbor’s stand walls without written contract with the neighbor exhibitor. The standard and the minimum height of the stands is 250 cm.
WORK PERFORMANCES AND PROGRAM NUMBERS
Work performances and program numbers raise the atmosphere of the fair and create positive and active atmosphere. If there are noisy performances (e.g., work, or musical) on the stands, the intensity at the stand can momentarily be max. 80 db. Inside the halls only air balloons are allowed, balloons filled with gas are prohibited inside. It is not allowed to use technical spaces of the hall as storage. Every performance on the stand must be informed to the exhibition organizer at least two weeks before the fair begins: tel. +358 10 830 0800, email@example.com. Also, it would be polite to inform your stand neighbours within time limit about noisy performances.