GENERAL CONSTRUCTING INSTRUCTIONS
Please, acquaint yourself also with the General Terms of Participation! In addition to what is mentioned about constructing of the stands in the General Terms of Participation, which is attached to the exhibition contract, we want to stress these following instructions:
Timetables I Service doors I Wall and ceiling constructions I Raising of the stand I Two floor stand I Floor coatings and maximum loading of the floor I Height of the Hall I Electrification I HVAC-Services, ventilation engineering and compressed air I Ceiling suspensions I Sound system on the stand I Fire security I
Work performances and shows I Painting in the exhibition halls I Vehicles as exhibits I License to play music on the stand I General cleaning of the exhibition area I Driving a car in the halls I Logistics services and storage I Consignments I
Mon 28 Sept 7:00-22:00
Tue 29 Sept 7:00-22:00
Wed 30 Sept 9:00-17:00
Thu 1 Oct 9:00-16:00
Exhibitors maintenance time before the event days is at 8:00-9:00.
Building up outdoors areas:
Timetable will be confirmed later.
Dismantling outdoor areas:
Timetable will be confirmed later.
Additional constructing time:
There is no possibility for pre-constructing time in the event. Additional constructing time (Mon 28th Sept 22.00-7.00, Tue 29th Sept 22.00-7.00 am) costs 300 € + VAT. / hour. The price is per constructor.
Information about additional constructing time, stands that will be built, the number of constructing staff and structures delivered before hand is needed three weeks before the event.
If the need of additional constructing time is not informed three weeks before the event and the official constructing time (Mon 28 Sept 7.00–22.00 and Tue 29 Sept 7.00–22.00) will due, it must be informed on the spot to Erkki Koski, before the official construction time ends, tel. +358 40 546 9555. The constructor will be charged 500 € + VAT. / starting hour / constructor.
WALL AND CEILING CONSTRUCTIONS OF THE STAND
Each stand must have its own wall constructions. The exhibitor is not allowed to use neighbour’s stand walls without written contract with the neighbour exhibitor. The standard and the minimum height of the stands is 250 cm.
THE RAISING OF THE STAND
The standard and the minimun height of the stands is 250 cm. If the wall constructions or the decoration ornaments of the stand exceed 250 cm, the raising will be considered as additional advertising space and it will be charged 500 €+ VAT. You need to also ask permission in advance from exhibitor organizer if your constructions are over 250 cm. This rule does not apply to exhibits, if they don’t contain product or company advertising. A construction exceeding the standard height of the partition wall may not be closer than 1 m from the boundary of the closest stand. In case if constructions are too near the neighbour stand, exhibitior must ask neighbour’s permission for higher construction. The stand drawings must be send to the exhibition organizer in advance – latest 30 days before the event to email@example.com and firstname.lastname@example.org
TWO FLOOR STAND
The drawings of a two-floor stand must be accepted in advance by the local construction authorities. If people spend time on the 2nd floor, that area must be equipped with handrails (minimum height 1 m). The second floor area is charged with additional payment by according to agreement or at least 500€ + SAT.
City of Oulu, Building Control Department
On-call construction engineer
tel. +358 8 558 43500, email@example.com
Calling times on weekdays: 8.00-11.00 am and 13.00-15.00.
Attention! The drawings must also be delivered to the exhibition organizer not later than one month before event to firstname.lastname@example.org
FLOOR COATINGS AND MAXIMUM LOADING OF THE FLOOR
The floor in Oulu Hall is concrete and locally soft Novotal-coating. The exhibitor must cover the whole stand with a carpet. The carpet material must be fireproof (class L). It is forbidden to put carpet tapes on the floor. The exhibitor must in advance inform the exhibition organizer of heavy exhibits and their weight/m2, email@example.com, +358 40 546 9555. To avoid sinking of the floors broad and durable mats (min. 20×20 cm)must be put under thin, narrow, sharp and heavy exhibits. Mats that even out the weight distribution must also be put under car tires.
HEIGHT OF THE HALL
The ceiling of Ouluhalli is curvy. The free height of the hall is 20 meters at its highest point. The free height is 6 m at the outer sides. Fastening or fixing on the ceiling is not possible in Oulu Hall.
Both day and night time electricity connections and other electric installations on the exhibition area will be made by Messusähkö Oy. When ordering for electricity, the exhibitor needs to consider the total usage of electricity of the stand. Order electricity to your stand via order form. A placement drawing of the electrical equipments has to be attached to the order of electricity supply. Here you can find few examples of usage of electricity of some electric equipment:
|Regular coffee maker||1,0 kW|
|Double coffee maker||1,5 kW|
|Electric kettle||1,5 kW|
|Fridge 150 l||0,4 k W + off-peak electricity|
|Plasma display||0,5 kW|
|Octanorm light||0,2 kW|
|Lumilux luminescence||0,1 kW|
There is no certified network in the Oulu hall’s electricity network. If there are some equipment on the exhibitor’s stand that need constant electricity supply, such as computers, refrigerators or others, it is possible to order night time electricity in addition to the day time electricity, which means that the electricity will not be cut out for the night at that stand. All electrical equipments brought to the stand by the exhibitor or the builder must be safe according to electrical regulations of Finland. Exhibitor is always responsible for the possible damage or cost, if electrical equipments are installed by other party than the electrical contractor. Please note that on the last event day electricity will be cut off from the stands at 4.30 pm.
HVAC-SERVICES, VENTILATION ENGINEERING AND COMPRESSED AIR
HVAC-Services, ventilation engineering and compressed air can be ordered from Are Oy.
SOUND SYSTEM ON THE STAND
If you have sound systems on the stand, please inform Bright Finland Oy about that, firstname.lastname@example.org
By informing about sound system we get assurance that wireless microphones frequencies work seamlessly for everyone.
The use of open fire is forbidden. Concept of open fire contains also equipment with open flames, such as gas cookers, gas rings, candles and others which are forbidden. Work performances like welding, flame cutting or other similar performance, which causes sparking, need always a permission from fire authority. The permission must apply at least 30 days before the event from Rescue Department of Oulu. Stand’s design pictures, technical information concerning work performance and person’s information who execute fire work performances, are needed for permission application as attachments. There is no permanent place to perform fire works and therefore the permission is always needed.
Connections to: Fire Station of Oulu
Fire inspector Mr Pasi Nyman or fire inspector Mr Jarkko Heikkinen
PL 21, FI-90015 CITY OF OULU
tel. +358 44 703 8682 (Pasi), tel. +358 44 703 8684 (Jarkko)
Fair organizer must also be informed of the permission for fire performances in advance at least 30 days before the event, email@example.com, tel. +358 40 5469 555
WORK PERFORMANCES AND PROGRAM NUMBERS
Work performances and program numbers raise fair’s ambience and create positive and active atmosphere. If there are noisy performances (e.g. work or musical) on the stands, the intensity at the stand can momentarily be max. 80 dB. Inside the halls only air balloons are allowed, balloons filled with gas are prohibited inside. It is not allowed to use technical spaces of the hall as storage. Every performances on the stand must be informed to the exhibition organizer at least two weeks before the fair begins: tel. +358 10 830 0800, firstname.lastname@example.org. Also, it would be polite to inform your stand neighbours within time limit about noisy performances.
You can also contact:
tel. +358 40 709 8334
PAINTING IN THE EXHIBITION HALLS
If there will be painting works performed in exhibition area, the floor and environment must definitely be protected. The painting equipment can be washed in the cleaning space, next to the Exhibition Office. Washing the painting equipment is forbidden in WC’s. The exhibitor is responsible for disposal of paint waste, empty containers and equipment.
VEHICLES AS EXHIBITS
The petrol tanks of vehicles as exhibits must be as empty as possible of petrol and the conductor rails of the accumulator must be disconnected. You must ensure that the power is switched off from the main switch or the batteries. The exhibitor should also ensure that no oil or other such liquids leak on the floor coating. If presenting vehicles as exhibits needs using the vehicle or it’s accessories, the permission from the fire authorities is needed at least 30 day before the fairs. If there are vehicles as exhibits outside on the exhibition area (pavement), the exhibitor must ensure that no oil etc. leaks on the pavement. Exhibitor is always responsible in the problem situation.
LICENSE TO PLAY MUSIC ON THE STAND
The fair organizer is responsible for paying the license fees for the performances of music (record or tape players, TV or radio or whether the performances are “live”). Exhibitor don’t need to do own annoucement.
GENERAL CLEANING OF THE EXHIBITION AREA
The exhibition organizer has arranged the general cleaning, which includes the cleaning of the hallways. The exhibitors are responsible for keeping their stands clean before and during the exhibition. Please, order cleaning separately (Cleaning Services). If the tartan floor coating will get dirty or harmed by the exhibitor, will he/she be responsible to pay the cleaning costs.
The exhibitor is obliged to remove the construction waste from stand and hallway(s) next to the stand to garbage platforms and refuse sacks.
- cardboards to platforms reserved for them
- bright plastic to containers reserved for it
- other carbage to waste cans
- wood waste must be removed to a certain separate platform
CAR DRIVING IN THE HALL
Car-driving in the hall is forbidden due to lack of space. Note! If your fair stand includes heavy exhibits, you must arrange permission with exhibition organizer to bring them into Oulu hall at least two week before the event. Contact: email@example.com, tel. +358 40 546 9555.
NOTE! Constructors’ trucks and other big vehicles must definitely be moved away from the parking space for the duration of the exhibition days!
LOGISTICS SERVICES, STORAGE FOR CRATES
Inside the hall there are small transport trailers, which can be borrowed for transportating smaller consignments. The storage area for crates during the exhibition and the truck service, which is liable to charge, available for lifting and transportation of heavy loads of exhibits, has to be ordered in advance from Suomen Messulogistiikka Oy. Suomen Messulogistiikka will take care off:
- Transportation, forwarding, lifting and shifting services
- Stowage and restoring of empty crates (there is no stowage space in Oulu hall)
- Services on the exhibition premises
Erkki Koski, tel. +358 40 5469 555, firstname.lastname@example.org
Considerations regarding dismantling stands!
If you leave consignments for pickup by carries, remember inform Erkki Koski at the latest on Friday 2nd of Oct by 10.00. Suomen messulogistiikka will move all the consignments which pickup has not been informed to its transport partner’s terminal in Oulu at 16.00. This how Suomen Messulogistiikka can be sure that there are no irrelevant consignments in the Oulu hall when dismantling time ends at 20.00. The cost of transfer will be charged from exhibitor.
Exhibitors who are using carrier services must inform following information in advance:
- Exhibitor’s company ans stand number
- A carrier firm, from whom the trasportation has beern ordered
- The number of waybill or order number
- Estimates freight
- Arranged pickup time
The consignments can be send to Oulu hall at the earliest on Monday 28th of September.
The consignments to the fair center can be addressed:
Exhibitor’s name and stand number c/o SMLog
PoTe 2020 -messut / Northern Industry Fair
The consignments can be deliver to the exhibition area at the earliest on first constructing day. The exhibitor delivers showpieces to the exhibition area at own expense. The exhibitors are liable to take care of the receiving, dismantling, storaging and transporting their own consignments to the exhibition stands. Also, they are liable to return consignments. The organizers of the fair cannot sign the consignments to be received on behalf of the exhibitor. Suomen Messulogistiikka receives all shippments sent to the event, that aren’t received by the exhibitors’ staff. The service is chargeable.
Contact: David Palomo, tel. +358 50 430 7082
Pohjoinen Teollisuus 2020 / Northern Industry Fair
Our partner Expotec Oy offers package stands’ structures and furnitures from design to implementation (also personalized design stands) for exhibitors. Contact: Aleksi Rainevuo, tel. +358 40 767 6397, email@example.com